Frequently Asked Questions

Case Submission
When should I start working on my AIRP case submission?
When is my AIRP Online Case Submission due?
What is PHI?
How will I know if my case has been accepted?
My case does not have gross specimen images. What should I do?
My pathology department will not release the specimen ID number. What number should I enter for the specimen ID number?
Does my case need to be rare?
Where can I find examples of the best cases from previous courses?
I cannot upload DICOM images. Can you help me?

Slide Submission
When are my slides due?
Where can I find the Verification/Consent Form that my pathologist needs to sign?
Why are blank copies of the Verification/Consent Form not provided on your website?
What is Virtual Microscopy?
Can I submit a virtual microscopy disc for my pathological slides instead of the actual glass slides?
The pathologist who reported on my case is unavailable. Can another pathologist sign the Verification/Consent Form?
My case does not have pathologic slides. What should I do?
I only have JPEG images of the histology. Are these acceptable in place of slides?

Additional Information
I am traveling internationally and I am concerned about bringing pathologic slides through customs. What do you recommend?
What are the most common administrative problems which would result in an email from AIRP asking me to resubmit my case?
My case is going to be submitted for publication. Is this a problem?
I have questions about my iPad App 2013 syllabus or connection problems. Who do I contact?

Attendance
I may need to miss one or more days of class while I am at AIRP. Is this a problem?
What hours is daily attendance open and close?
If I forget my audience response card for attendance, how do I get credit?
What happens if I lose my keypad?

    Course Content
    Can I get online access to the course handouts?

    Alumni
    If I attended a previous course, can I receive a discount to attend again?


    Case Submission

    When should I start working on my AIRP case submission?
    It is highly recommended that a resident begin seeking a RadPath correlation case in their first or second year of residency. Thereafter, the resident should be gathering the required case materials such as reports, imaging, and pathology to submit a case prior to the posted case submission deadline. It may be best to retain slides at this time as well, if they will not be lost. Online case submission opens 90 days prior to the course start date. You may begin your case submission as soon as your registration is confirmed and the course is open online. A courtesy email welcome letter is sent out to registrants but is not required to begin casework online. Log in to the case submission system AIRP Case Submission page using your ACR login username and password.

    When is my AIRP Online Case Submission due?
    The deadline to submit cases is 30 days prior to the course start date. Annual case submission deadlines are posted on the case submission page of the AIRP website

    What is PHI?
    Protected health information (PHI) includes any patient identifiers, such as name, date of birth, medical record number, account #, exam #, encounter #, ID # and any other number regarding the patient. Doctor and institution names are also PHI that should be removed from all medical case reports and imaging. All contact information regarding the patient, doctor or hospital will be removed from case reports and imaging, such as address, phone number, email, URL web address, barcodes, etc. Residents attending the course must remove ALL protected health information from every uploaded document and image in accordance with HIPAA regulations.

    How will I know if my case has been accepted?
    After clicking “Submit Case Package,” you will receive confirmation that your case has been successfully submitted. You will receive notice if there is an administrative problem or if the section head requires additional material. You will also receive notice when your case passes the online portion of case submission. Cases are NOT COMPLETE until the pathological slides are submitted at the course with a signed Verification/Consent Form. It is imperative that you provide an accurate, preferably personal, email address that is frequently checked. We will use this email to reach you throughout the duration of the course.

    My case does not have gross specimen images. What should I do?
    It is highly suggested that you select and prepare a case with gross imaging. It is entirely the discretion of the section chief to accept a case without gross pathology. Intraoperative and scope images are acceptable substitutes for the gross pathology images. Neuro section does not accept any cases without gross imaging. If you feel it is a good case and would like to request a gross waiver, please email the section chief for their reply. It is important to share case details, diagnosis, reason for no imaging, and any other pertinent information that may help the faculty with their decision to grant a waiver. You will save a screenshot or snipping tool image of the original email waiver in place of any gross image requirements.  Contact AIRP Section Chiefs.

    My pathology department will not release the specimen ID number. What number should I enter for the specimen ID number?

    Your pathologist may change the number on the slides and record the new number on the pathology report. We only ask that the new number labeled on the slides appears on both the signed Verification/Consent Form and the uploaded pathology report. This will verify that the pathologic material you submit at the course belongs to the case you submitted online. The pathologist may want to keep a record of the new numbers assigned to AIRP cases.

    Does my case need to be rare?
    No, a case does not need to be a rare case to show great correlation. Having radiologic-pathologic correlation is the aim of the course and is best fulfilled by meeting the requirements of the case submission package. The components of a great radiologic-pathologic correlation case: good representative radiologic, gross and histologic images as well as the histology slides from your pathology department.

    Where can I find examples of the best cases from previous courses?
    Best case presentations selected from past courses can be found on the Best Cases page.

    I cannot upload DICOM images.  Can you help me?
    MAC computers do not like the upload system. Please use a PC computer. Please be sure to download and install the Silverlight app for the browser as well. It may be helpful to clean the cache/history or try another browser. Also, save images to the desktop space first…and be sure that they are anonymized DICOM images, normally in a .dcm format. Yes, you must upload each series from the entire case study. It is also recommended to upload smaller groups of files rather than all at the same time. For example, if you have 100 images…2 groups of 50 might work. You cannot put all the files in one zipped folder and upload because the naming convention in each folder may be similar, which will overwrite the other folder files. As a result, the studies will appear inadequate and require addiitional work on your part. See instructional video here.

    Top of Page

    Slide Submission

    When are my slides due?
    Pathologic material such as virtual microscopy discs or glass slides will be collected at the course during the first two weeks.  Please review the slide collection schedule here.

    Where can I find the Verification/Consent Form that my pathologist needs to sign?
    After you have completed the Case Data Entry section of the online case submission and have uploaded a pathology report in the Upload Documents section, the Verification/Consent Form may be printed. You may print the form by clicking PRINT for VERIFICATION/CONSENT FORM in the Case Data Entry section. The form will automatically populate with the information you entered for your case.

    What is Virtual Microscopy?
    Virtual microscopy is a scanned file type of the entire specimen slide. The file is very large and carried to the course on disc or flash drive. It is the discretion of the pathologist to send one or more scanned slides. Yes, I have the viewers to view the most common file types - .svs, .ndpi, .jp2 or .scn...there are a few more file types that a viewer should be sent along with the slide as courtesy.

    Why are blank copies of the Verification/Consent Form not provided on your website?
    Blank copies are not provided because the form is set up to automatically populate with the information you entered for your case. Therefore, the form for each case is unique. This is precisely the information that requires “verification” by your pathologist.

    Can I bring a virtual microscopy disc for my pathological slides instead of the actual glass slides?
    Yes, virtual microscopy discs are the preferred format for slides submission. Please submit the virtual microscopy pathology slides on a DVD labeled with your case ID number, accompanied by a print-out of the signed Verification/Consent Form. You may also bring your virtual microscopy on a flash drive for transfer to an AIRP computer.

    The pathologist who reported on my case is unavailable. Can another pathologist sign the Verification/Consent Form?
    Yes. Any pathologist from your institution may sign the Verification/Consent Form.

    My case does not have pathologic slides. What should I do?
    AIRP does not accept cases without pathology slides. For a FEW unique cases, there may exist a reason for not submitting pathology slides, you must email the organ system section chief to request a pathology waiver. This is a separate request from a gross specimen image waiver. In the email, include your case ID number, the course date you will be attending, and the reason your case does not have pathologic slides. You will save a screenshot or snipping tool image of the original email slides waiver in .pdf format under the pathology report section. Contact AIRP Section Chiefs. Contact AIRP Section Chiefs.

    I only have JPEG images of the histology. Are these acceptable in place of slides?
    No. JPEG images do not fulfill the pathology requirement. Although JPEG images are required to enhance your case, they are limited in their display of pathologic features. For a few unique cases, there may exist a reason for not submitting pathology slides, you must email the organ system section chief to request a pathology waiver. This is a separate request from a gross specimen image waiver. In the email, include your case ID number, the course date you will be attending, and the reason your case does not have pathologic slides. You will save a screenshot or snipping tool image of the original email slides waiver in .pdf format under the pathology report section.  Contact AIRP Section Chiefs. Contact AIRP Section Chiefs.

    Top of Page

    Additional Information

    I am traveling internationally and concerned about bringing pathologic slides through customs. What do you recommend?
    The Verification/Consent Form states the purpose and intended use of the pathologic material, which may be helpful for those who are flying internationally. We recommend packing your pathologic material in your checked baggage and presenting the signed Verification/Consent Form if any questions arise.

    What are the most common administrative problems which would result in an email from AIRP asking me to resubmit my case?
    The most common problem we contact students about is the presence of a specimen ID number on the gross specimen images. No JPEG images may have any sort of patient identifiers. Even the hospital name and randomly generated numbers on radiologic images must be cropped or removed. The second most common problem is failure to realize that the specimen ID number must appear on top of the pathology report. If your pathology report does not have a specimen ID number on the PDF, you will need to add it to the top of the report before uploading. The third most common problem is that participants forget that the patient’s name and all other identifiers must be removed from each page of the documents before uploading.

    My case is going to be submitted for publication. Is this a problem?
    No. In the Case Data Entry section of your case submission, you will see a section regarding publishing. This is where you can report that you are planning to publish the case. Check “unsure” if your institution may publish the case later. By sending a case to the AIRP, you are allowing us to use the case for education and research as an anonymous case from our archive. You are not relinquishing your right to publish the case.

    I have questions about my iPad App 2013 syllabus or connection problems. Who do I contact?
    You may contact AIRP support at airp@acr.org.  Please explain your question or comment in detail. It is also suggested that you include a screenshot from your iPad documenting your concern.

    Top of Page

    Attendance

    I may need to miss one or more days of class while I am at AIRP. Is this a problem?
    Missing a class is acceptable if your program is aware of your absence. Please keep in mind that we will notify your program of your attendance at the end of the course. If you miss a week, it will be reported that you attended three weeks of the course and missed one week. It should not be a problem if your program has approved your request. With such a large class size, we do not make exceptions to the reporting process.

    What hours is daily attendance open and close?
    Attendance will open for the AM session 7am-10:30pm and PM session from 1:00pm- 3:30pm

    If I forget my audience response card for attendance, how do I get credit?
    You do not get credit. We recommend you contact your program.

    What happens if I lose my keypad?
    Lost keypads will be charged a $45 fee and receive a replacement card.

    Top of Page

    Course Content

    Can I get online access to the course handouts?
    The AIRP handouts are available in PDF format at http://myeducation.acr.org/diweb/mylearning for 4-week residents and www.acr.org/airp for Categorical Course attendees. Registrants will receive an email invite prior to the course to access course content and instructions for the Pre and Post-Assessments. 

    Top of Page

    Alumni

    If I attended a previous course, can I receive a discount to attend again?
    Yes. As our thanks to you for attending the AIRP Rad-Path course, we’d like to extend a special offer for you to come back! Save $600 when you return by using promo code AIRPALUMNI6. Plus, save an additional  50% if you’ve been one of our Best Case winners. The offer cannot be combined with any other offers or discounts. You may use your discount promo code online at www.airp.org or call 1-800-373-2204 to register by phone. Click here to view the promotion card.

    Top of Page

     

    Thoracic and Cardiovascular Categorical Course

    April 2 – 5, 2018

    This course will help you identify imaging characteristics of lesions involving the chest and cardiovascular system that allow for narrowing of the differential diagnosis, illustrate how the underlying pathology of the lesion contributes to its imaging characteristics and highlight those chest diseases in which radiologic imaging is key for accurate diagnosis.

    Learn More ยป